1. Upfront Payment
An upfront payment of 30% of the total booking fee is required to confirm any reservation for events spanning more than one day, whether consecutive or scheduled across multiple dates.
Booking Confirmation: Failure to complete a required upfront payment within 7 days may result in the booking being cancelled and made available to other clients.
This amount is applied toward the Photographer’s fee and is non-refundable.
2. Payment Terms & Timeline
Upfront Payment: Where required, the 30% upfront payment must be paid within 7 calendar days of receiving the invoice.
Full Payment: Unless full payment is required upfront, the remaining balance must be paid no later than 10 calendar days after the scheduled session or event.
Late Payment: If payment has not been received by the deadline, Island Media will first contact the Client to determine the reason for the delay and allow an opportunity to resolve the outstanding payment.
Failed or Refused Payment: If full payment remains outstanding for 10 calendar days after the due date, Island Media reserves the right to permanently terminate, or temporarily suspend any collaboration with the Client. Any future services or bookings will be declined until outstanding payments are settled in full.
Accepted Payment Methods: Payments can be made via Bank Transfer or Crypto.
Price Information: Island Media will provide the Client with a written price quote or invoice before booking confirmation. The Client has 7 calendar days from receiving it to review the provided pricing information and raise any questions or concerns. After this period, the pricing will be considered reviewed and accepted.
3. Drone Photo Delivery
Drone photos and videos will be delivered only after full payment has been received and cleared. No previews or partial drone files will be shared before payment is complete.
Instructions: The Photographer is not liable if the Client provides incorrect instructions or changes them after the material has been delivered. The Photographer will follow the Client’s provided instructions to deliver the most accurate images possible.
4. Cancellation and Booking Policy
Full Refund: If the Client cancels the booking at least three (3) calendar days before the scheduled session, the Photographer will issue a full refund if payment was made in advance
(does not apply to weddings).
Partial Refund: A 50% cancellation fee will apply to cancellations made less than three (3) calendar days before the scheduled session if paid in advance.
No Refund for Post-Session Payment: If the Client opts to pay after the photo shoot, no refunds are applicable; the booking will be canceled with no additional fees applied.
5. Photographic Materials and Copyright
Ownership: All photographs, videos, and aerial footage created by Island Media remain the copyright of Island Media unless copyright is transferred through a separate signed agreement.
Media usage: Upon full payment, the Client receives the right to use the delivered content for their own personal or business purposes, including websites, social media, advertising, and marketing.
Reselling: Content may not be sold, transferred, or provided to third parties for commercial use without written permission from Island Media.
Portfolio usage: Island Media retains the right to use the content for portfolio and self-promotional purposes, unless otherwise agreed in writing.
6. Publicity and Distribution Rights
Island Media retains the right to use, advertise, exhibit, license, and sell their photographic work, both digitally and physically, unless exclusive rights have been transferred under a separate agreement.
The purchase of a digital or physical photograph does not transfer copyright or redistribution rights to the buyer.
Purchased or delivered material shall not be submitted, distributed, or provided to press, media outlets, or other third parties without the Photographer’s prior permission or previously signed agreements between the Photographer and the outlet/press.
7. Use of Shared Material
Any content shared on our social media shall not be screenshotted, downloaded or reposted without permission. When resharing, provide proper credit by tagging @realislands (Instagram) or Island Media (Facebook), and ensure the tag is clearly visible in the post. Unauthorised use may result in removal requests or legal action.
The following applies to all media produced and shared by Island Media unless otherwise stated in the agreement.
8. Delivery Timeline
General Delivery: Edited photos from standard sessions will normally be delivered within 1 calendar day following the session.
Event Photography: 15 highlight photos for marketing and media usage will be delivered within the first hour following the event. The remaining edited photos will be delivered within 1–2 calendar days.
Wedding Photography: Edited wedding photographs will be delivered within the deadline stated in the contract, usually within 2–5 calendar weeks.
9. Social Media Policy
Photographer Credit: When sharing images on social media platforms (e.g., Facebook, Instagram, blogs), the Client agrees to credit the Photographer unless stated otherwise.
Prohibition on Alterations: The Client agrees not to alter or modify images (including cropping, filters, or other adjustments) when posting online. The Client also accepts responsibility for ensuring that family and friends adhere to this guideline.
Social Media Management Services: If the Client hires the Photographer’s business for social media management, the Photographer will be responsible for planning, creating, and publishing content as outlined in a separate agreement. The Client agrees to provide timely access to necessary social media accounts, content, and approvals. Both parties will ensure compliance with platform policies and community standards.
Social media management services do not include event photography or videography coverage.
Any full-day events or on-site content creation requested by the Client will be treated as separate services and billed under standard photography or videography rates, unless otherwise agreed in writing.
10. Image Storage and Backup
Edited photos will be stored by the Photographer for 30 calendar days after delivery. During this period, the Client may share the gallery link with authorised recipients.
It is the Client’s responsibility to download and back up all delivered files. The Photographer is not responsible for any lost files after the retention period.
11. Model and Property Release
The Client is responsible for obtaining any permissions required from people, property owners, venues, or locations necessary to carry out the requested photography or filming.
The Photographer is not liable for claims, restrictions, or inability to complete the requested work resulting from permissions the Client failed to obtain.
12. Photographer Breaks
The Photographer is entitled to a 10-minute break at their discretion, or bathroom breaks whenever needed, or in case of emergency.
13. Changes in Booking Details
The Client agrees to notify the Photographer by email of any changes to the session date, time, or location at least seven (7) calendar days before the scheduled session.
14. RAW Files
Request for RAW Files: The Client may request RAW files, but the Photographer reserves the right to decline. If the Photographer agrees to send the RAW files,
an additional 75% fee will be applied. The following applies for drone videos as well.
Restrictions on RAW Files: The Client agrees not to publish, edit, alter, or distribute RAW files without the Photographer’s prior permission.
Unauthorised use may result in a removal request or further action where necessary.
15. Artistic Editing Style
The Client confirms they have reviewed the Photographer’s portfolio and understand the Photographer’s editing style and approach.
The Photographer will use his professional judgment to create images consistent with their established style and vision.
The Client acknowledges that this artistic editing style may not suit all personal preferences.
Dissatisfaction with the Photographer’s artistic style or aesthetic choices is not grounds for a refund or free re-editing, provided the delivered work is reasonably consistent with the Photographer’s portfolio and agreed scope.
If the event has a specific editing style, the Photographer will make reasonable efforts to adapt to it while maintaining his own artistic standards.
16. Travel Fees
Local Travel: No travel fees apply to locations within 30 km of Rovinj.
Extended Travel: For locations beyond 30 km of Rovinj, a travel fee will be calculated and communicated to the Client in advance.
Long-Distance/Overnight Travel: For distant sessions requiring overnight stays, the Client covers related costs (transportation, lodging, and meals).
International Travel: For international bookings, the Client covers all travel expenses (flights, accommodations, local transportation, meals, etc.).
A non-refundable deposit of 30% of the total booking fee applies.
17. Event Delays and Overtime
If the event runs longer than scheduled, the Photographer may stay at their discretion. Overtime is billed at a standard hourly rate (50€/h) unless otherwise agreed upon in writing.
18. Festival Photography Contracts
All festival photography services require a signed contract before any booking is considered confirmed.
The contract must be signed by an authorised festival organiser or representative.
No work will commence, and no dates will be reserved, until the contract is signed and the upfront payment is received.
The terms outlined in the contract will override any prior informal agreements or verbal arrangements.
19. Limitation of Liability
Island Media is not liable for delays, interruptions, or inability to complete the service due to circumstances reasonably beyond the Photographer’s control, including severe weather, venue restrictions, illness, accidents, or other unforeseen events.
In the event of equipment failure resulting in the loss or inability to deliver part or all of the agreed material, liability is limited to the amount paid for the affected service.
20. Excessive Waiting Time
If the Photographer is required to wait longer than 20 minutes beyond the agreed start time due to Client or event delays, the Photographer reserves the right to leave the location.
In such cases, the original booking remains payable and any rescheduled session will be treated as a new booking.
If the Photographer is more than 15 minutes late without prior notice, the Client has the right to cancel the session. Any payments made beyond the upfront deposit will be fully refunded, or the Client may choose to reschedule at no additional cost. The upfront deposit remains non-refundable.
If the Photographer anticipates being late, the Client must be informed as soon as possible, with an updated estimated arrival time.
21. Acceptance of Terms
By booking or purchasing services from Island Media, the Client confirms that they have read and accepted the Terms of Service applicable at the time of booking.
Any later updates to these Terms will apply to future bookings unless otherwise agreed in writing.
Please ensure that you have read the sections relevant to the services you are booking.
It is the Client’s responsibility to review the Terms of Service in full before confirming a booking.
Terms Updates
07.08.2026 — Added: 6. Publicity and Distribution Rights.
14.09.2026 — Removed three sections, corrected text issues, and updated 2.Payment Terms & Timeline.
If you have any questions or require clarification regarding these Terms of Service, please contact us via email before confirming your booking.