Welcome to Island Media’s terms of service and agreements
1. Upfront Payment
An upfront payment of 30% of the total booking fee is required to confirm all bookings. This amount is applied toward the photographer’s fee and it is not refundable.
2. Cancellation and Booking Policy
Full Refund: If the Client cancels the booking at least three (3) calendar days before the scheduled session, the Photographer will issue a full refund if payment was made in advance
(does not apply to weddings).
Partial Refund: A 50% cancellation fee will apply to cancellations made less than three (3) calendar days before the scheduled session if paid in advance.
No Refund for Post-Session Payment: If the Client opts to pay after the photo shoot, no refunds are applicable; the booking will be canceled with no additional fees applied.
3. Photographic Materials and Copyright
Ownership: All photographic materials, including digital images and slides, are the exclusive property of the Photographer unless sold to the Client with an included ownership document signed by the Photographer.
Copyright: The Photographer retains full copyright to all images created and reserves the right to use these images for samples, exhibitions, advertising, self-promotion, and other purposes.
Client Consent for Portfolio Use: The Client must explicitly consent to any use outside these purposes, including use in third-party portfolios.
4. Delivery Timeline
General Delivery: Edited photos will be delivered to the Client with 15 highlight photos for marketing and media usage within 1-3 business days following the session.
Wedding Photography Delivery: For wedding photography, the delivery of edited photos will be completed within 3 to 4 weeks from the wedding date, depending on the number of photos taken.
A sneak peek or highlight selection of the first 100 photos may be provided within 5 days after the event, upon request.
Late Delivery Discount: If the Photographer fails to deliver the photos within the specified timeline, a 15% discount will be applied to the total booking fee.
5. Payment Terms and Deadlines
Payment Schedule: The full booking fee must be paid in full no later than 10 days after the scheduled session or event.
Deposit: A 30% upfront payment is required when booking to secure the session.
Accepted Payment Methods: Payments can be made via Revolut, Bank Transfer, Cash, or PayPal.
Late Payment: Failure to complete the full payment by the specified deadline may result in cancellation of the booking, with the upfront payment forfeited.
6. Social Media Policy
Photographer Credit: When sharing images on social media platforms (e.g., Facebook, Instagram, blogs), the Client agrees to credit the Photographer unless stated otherwise.
Prohibition on Alterations: The Client agrees not to alter or modify images (including cropping, filters, or other adjustments) when posting online. The Client also accepts responsibility for ensuring that family and friends adhere to this guideline.
Social Media Management Services: If the Client hires the Photographer’s business for social media management, the Photographer will be responsible for planning, creating, and publishing content as outlined in a separate agreement. The Client agrees to provide timely access to necessary social media accounts, content, and approvals. Both parties will ensure compliance with platform policies and community standards.
7. Client Usage Rights
Personal Use License: The Client is granted a license to use the delivered images for personal, non-commercial purposes only and agrees not to sell or license the images to third parties.
Print Usage: The Client may display and share printed copies of the images for personal use but may not resell or profit from them.
8. Photographer Breaks
Due to his health conditions, the photographer is entitled to a 10-minute break at their discretion or bathroom breaks whenever needed.
9. Changes in Booking Details
The Client agrees to notify the Photographer by email of any changes to the session date, time, or location at least three (3) calendar days before the scheduled session.
10. RAW Files
Request for RAW Files: The Client may request RAW files, but the Photographer reserves the right to decline. If the Photographer agrees, an additional 25% fee will be applied.
Restrictions on RAW Files: The Client agrees not to publish, edit, or alter RAW files in any manner.
11. Travel Fees
Local Travel: No fees apply within 30km of Rovinj.
Extended Travel: Beyond 30km a fee of 20% of the price will be added.
Long-Distance/Overnight Travel: For distant sessions requiring overnight stays, the Client covers related costs (transportation, lodging, and meals), with an estimate provided in advance. Of course, no hotel is needed, a nice apartment is enough.
International Travel: For international bookings, the Client covers all travel expenses (flights, accommodations, local transportation, meals, etc.). A non-refundable deposit of 30% may apply.
(contact us for more details)